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WhatsUp
Check back soon for a big suprise!
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January & February 2011 Birthday's
Take a look at who is having a HAPPY BIRTHDAY!
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Southwest Gymnastics Training Center, Inc
4930 South Ash Avenue, Suite 105
Tempe, Arizona 85282
info@southwestgymnastics.com
480-730-8911
Southwest Gymnastics Training Center, Inc.
Auto Pay Rules & Policies
4930 S. Ash Avenue, Suite / 105 Tempe, AZ 85282 / 480.730.8911 / www.FunToFlip.com
PLEASE READ THE FOLLOWING CAREFULLY. NEW POLICIES EFFECTIVE September 1, 2010.
ENROLLMENT IN AUTOPAY IS AN ACCEPTANCE OF THESE POLICIES.
AutoPay Program:
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We only accept VISA, MasterCard and Discover.
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Auto Pay Automatic Deductions will be run on or after the 15th of each month for the upcoming month’s charges.
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Auto Pay forms are available at the front desk and must be filled out completely and submitted by the 10th of the month for transactions to be processed on the 15th. Incomplete cards will not be run and account will remain on Regular Rate fee schedule until complete information can be obtained.
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Declined credit card transactions will be attempted again after 2 days. If we are unable to obtain authorization by the end of the month, a $10.00 fee will be assessed and your account will be switched to our Regular Rate fee schedule.
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Enrolling in Auto Pay authorizes Southwest Gymnastics to automatically bill your credit card on file for all charges billed to your account each month.
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It is the customer’s responsibility to provide all updated information in advance of payment due date when any credit card information changes (i.e., card number, billing address for credit card, expiration date, etc.) to avoid declined authorizations.
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Charges that may accrue on your account during the month may include, but are not limited to the following:
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Monthly Tuition, Annual Registration Fees, Open Gym Fees, Pro Shop purchases, special event registrations (Sleepover, Camps, etc.).
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If you wish to pay for these additional charges separately, they must be paid prior to the 15th of the month or they will be automatically charged to your credit card on file.
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Statements will NOT be sent out prior to billing your credit card. If you have any questions about charges that may have accrued on your account, please email, stop by or call. We’ll be glad to inform you of your account balance.
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Auto Pay participants must submit Vacation requests by the 10th of the month prior to the month you plan to take your vacation to receive credit for the upcoming month. Vacation notices submitted the 11th – end of the month will still receive a vacation credit, however the vacation credit will not be applied until the month following your vacation. (i.e., A Vacation Notice for July must be submitted by June 30th. If submitted by June 10th, the vacation credit will show up as a credit on your July tuition charge. If submitted June 11th – 30th, the vacation credit will show up as a credit on your August tuition.) No refunds will be given in lieu of vacation credits. Notices submitted after the end of the month will not be eligible for credit (i.e., A Vacation Notice for July submitted July 1st or later will not be eligible for vacation credit).
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Only accounts paid by a single source will be eligible for Auto Pay Payment. If your child’s tuition is paid by more than one individual, we cannot split payments on the account.
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We reserve the right to cancel your enrollment in Auto Pay Payment and/or discontinue this program at any time.
Auto Pay Termination:
Written notice is required by the 10th of the month in order to terminate automatic payments scheduled to run on the 15th.
Written notice must be submitted via mail, email or delivered to:
Southwest Gymnastics Training Center
4930 S Ash Avenue, Ste. 105
Tempe, AZ 85048
or email: kathi@funtoflip.com
Subject: Auto Pay Automatic Deduction
AutoPay 09/01/10
Southwest Gymnastics Training Center, Inc.
RULES & POLICIES
4930 S. Ash Avenue, Suite 105 / Tempe, AZ 85282 / 480.730.8911 / www.FunToFlip.com
PLEASE READ THE FOLLOWING CAREFULLY. ENROLLMENT IN OUR PROGRAM IS AN ACCEPTANCE OF THESE POLICIES.
Trial Classes:
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We offer one FREE trial class to all new potential members. This gives her/him an opportunity to meet the coach and other students in the class and experience firsthand what our program offers.
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Membership cards must be completed and signed by a parent/guardian for any student to be allowed to try a class.
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Placement in a class is not guaranteed until payment is received.
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A signed waiver is REQUIRED for all trials.
Enrollment and Monthly Fees
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Early Bird Tuition- We offer a discount of 5% of the Regular Tuition Rate if you pay by the 15th of the Month. You may enroll in our Auto Pay Program to ensure that you receive the EB rate each month or you can pay by check, credit card or cash by the 15th to receive the Early Bird Price. (if mailed in, it has to be postmarked by the 15th of the month)
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Late Fees- Payments received on or after the 1st of the month will be assessed a 5% late fee. We reserve the right to give your child’s spot in class to someone else in lieu of the month’s tuition not being paid.
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Sibling Discount- We offer a sibling discount of 10% for second child same family and 20% for each additional family member.
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Drop Notices- For your convenience, we automatically re-enroll your child in his/her existing class unless a written drop notice is received. Drop Notices can be found at the front counter or on our web site at www.FunToFlip.com.
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Drop Notice Policy (Non Auto Pay): Drop notices are due by your last class of the month. Drop notices received on or after the first of the month will be accepted, however, you will be billed for all classes up to the date the notice is received in the office along with any late fees.
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Drop Notice Policy (Auto Pay : Drop notices are due by the 10th of the month prior to the payment for the month you wish to discontinue classes. Drop notices received after the 15th will NOT be refunded. You may choose to continue classes for another month, or use your Southwest Account credit towards the pro-shop, summer camp, or other Southwest events.
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If no payment is made by the second class of the month, we reserve the option to automatically drop your child from his/her class(es). Please contact the office before sending your child to a class that has not been paid for to verify his/her enrollment in that class.
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Team students will be required to be current on all payments to be eligible to compete and participate in workouts.
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Payments can be made with cash, checks, Visa, MasterCard, Discover and debit cards.
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Please make checks payable to SWGTC (Southwest Gymnastics Training Center).
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Credit card payments can be taken over the phon, however our staff and office hours are limited. If you cannot reach someone during office hours, we apologize, but cannot waive late fees for this reason. Pay by phone cannot be relied upon to avoid late fees.
Membership/Registration Fee:
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We charge a $30 Annual Membership Fee for your 1st enrolled child, $20 for the second with a family max.of $50.
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This fee is due every year on the anniversary of each child’s enrollment month..
Auto Pay (See Auto Pay Rules & Policies for more information):
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By filling out our Auto Pay Form you will automatically receive the Early Bird Rate. You will be authorizing Southwest Gymnastics to automatically bill your credit card for all charges billed to your account each month, which will occur on the 15th of every month. This can be terminated at any time according to the Drop Notice Policy. Statements will NOT be sent out prior to billing your credit card, please contact the office if you have any questions about your account.
Holidays:
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There will be no pro-rating for holidays. Fees are based on 4 week blocks. Holidays are offset by months offering a 5th week of class during the year.
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Holiday closures will vary annually so make sure you check the schedule each year for the new schedule.
The following is the schedule of Gym Closures
- Please check our GYM CALENDAR for updates. HERE.
Vacations:
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We will pro-rate for vacations up to 2 weeks per year (two weeks allotted every January 1 - December 31).
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Vacation notice forms must be submitted to the office, deposited in the tuition box or sent via email by the end
of the month prior to the month you plan to take your vacation.
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Vacations cannot be pro-rated for previous months or for dates listed in our “Holidays” list above.
Make-ups:
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When you register your child for class, you are paying for your child’s place in that class, not their attendance. We do not promise or owe make-up classes or credit for missed classes. Excessive make-up requests will not be allowed. However, we understand that children get ill, therefore we offer the following options for ILLNESS ONLY:
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To Qualify for a Make-Up Class/Open Gym Pass: You MUST call the office the day of your child’s absence to let us know he/she is out ill. At that time we will schedule an appropriate make-up (Preschool Program) or issue an Open Gym Pass (Rec/Team Programs). Once a make-up is scheduled, it is up to you to get your child to that class; we cannot reschedule missed make-ups or reissue expired Open Gym passes. Make-ups can only be issued/redeemed for currently enrolled students and must be taken within 30 days of absence. Please do not ask us to pro-rate, refund or carry forward fees for classes missed. Excessive make-up requests will not be allowed. Call us if you are having a scheduling problem, and we will do our BEST to help. Limit 2 make-ups per month.
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Parent/Child Classes, Preschool Classes: We will do our best to schedule your child into another class of the SAME LEVEL if room is available or you may use the Preschool Open Gym for your Make-up Class. Make-up MUST be scheduled in advance and taken with 30 days of absence.
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If make-ups cannot be conveniently scheduled, we apologize, but we cannot credit your account for the missed class.
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Recreational and Team (Levels 1-10): Make-ups are available ONLY during OPEN GYM and must be arranged
in advance. Please contact the office on the date of your child’s absence and an Open Gym pass will be issued for your child. This Open Gym pass can be used during any Open Gym during the next 30 days only. Limit 2 make-ups per month.
Privates:
Other General Policies:
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No refunds will be issued for any reason.
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It is your responsibility to update us of any address or contact phone number changes when they occur.
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We are not responsible for lost, stolen, or damaged items.
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For your child’s safety and in consideration of others:
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Children must be supervised at all times by a parent when not in class.
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Parents are solely responsible for their children prior to and following scheduled class times.
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Please do not drop your children off early and please pick them up promptly at the end of their class.
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We do not offer supervision nor do we take responsibility for your child before or after scheduled class times.
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Children are to remain in the building at all times.
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Do not ask your child to wait for you outside the building or along the curb.
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When dropping students off, it is your responsibility to make sure they are safely inside the building.
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The use of inappropriate language by children or adults at the facility will not be tolerated.
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Adults and children, whether in the program or on site as spectators, are expected to be respectful of staff,
coaches, students and others on the premises.
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We reserve the right to ask anyone not observing these policies to leave at any time.
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Parents are not allowed in gym unless requested by coach. Any parent or adult entering the training area must
sign a waiver and follow coach’s instructions on moving around safely in the gym.
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We will make every effort to provide a consistent coach for your class on an ongoing basis; however we
reserve the right to change instructors for any classes at any time.
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There will be an $18.00 charge assessed for all returned checks.
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There will be a $10.00 charge assessed for declined Auto Pay transactions.
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It is your responsibility to inform us of any changes regarding your Auto Pay (new card issue, new address, etc.)
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Additional Team Rules and Policies apply to students when they move to team.
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If you are unable or unwilling to adhere to our Rules & Polices, we reserve the right to revoke your membership.
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Rules & Policies are subject to change and will be posted when changes are made. It is each member’s
responsibility to read and understand these updates as they become available.
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